Anti Slavery and Human Trafficking Statement 

This Modern Anti-Slavery and Human Trafficking Statement for Insurance Data Solutions lays down our company commitment to preventing slavery and human trafficking in our activities, and the steps we have put in place to ensure there is no forced labour or human trafficking in our supply chains.

We all must adhere to the Modern Slavery Act 2015 (the “Act”) to prevent such crimes against individuals and communities. Staff are expected to be alert and report their concerns and for management to act upon them.

Organizational structure and supply chains

This statement covers all the business activities of Insurance Data Solutions as a provider of data services and IT solutions for the Insurance Sector.  Responsibility for the Company’s anti-slavery initiatives is as follows:

Policy: The company directors are responsible for creating and reviewing policies. The process by which policies are developed includes understanding legal requirements and learning from best practices.

Risk Assessments: The company directors are responsible for carrying out risk assessments concerning human rights and modern slavery in the recruitment process and supply chain.

Due Diligence and Reporting:  All employees are responsible for reporting known or suspected instances of modern slavery and human trafficking.

Culture & Training

It is a core value of our company to conduct our business with integrity and we expect everyone who works for us to act with the highest ethical standards. All staff acknowledge they understand the company’s Modern Slavery and Human Trafficking Policy when they join the company and annually there onwards and online training is given.

Competitive and Equal Pay & Conditions

Our employees are all based in the UK and are paid at least the UK National Minimum Wage or Living Wage. We have a Grievance policy in place, annual performance reviews and encourage an "open door" policy to allow employees to voice any concerns about pay and conditions.

Supporting Policies, Contracts, and Procedures

The Company is committed to ensuring that there is no modern slavery or human trafficking in our business or our supply chains. The following policies set down our approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in our operations.

Whistleblowing Policy - The Company encourages all its workers, customers, and other business partners to report any concerns related to its direct activities or supply chains.

Employee Code of Conduct - Our Code of Conduct sets down the actions and behavior expected of employees when representing the Company as referred to in employee contracts and handbook.

Corporate Social Responsibility and Ethics Policies  - These policies direct how we manage our environmental impacts and how we work responsibly with interested parties including suppliers, partners, and local communities.

Contracts & Annual Reviews - The Company annually audits its policies, agreements, and the performance of its employees and suppliers.

Supplier Relationship Policy

The Company undertakes due diligence when considering taking on new suppliers.   The process includes evaluating the modern slavery and human trafficking risks of each new supplier at the contract stage to determine whether the risks are high and whether we will to continue with the contract discussions and the relationship.and regularly reviews its existing suppliers.

Reporting any concerns

We reserve the right to act against a supplier or an employee where we have concerns about nonadherence to the Act. We will report our concerns to the Modern Slavery Helpline and/or the police.  In an emergency where we are concerned about the welfare of an individual, we will call 999.

We encourage our employees to raise any concerns to the management / HR team in the first instance. Alternatively, our employees can follow the procedure in our Whistle Blowing policy to share any issues they have identified in the organization. We commit to investigating any concerns raised as soon as possible and will agree on a plan of action to address and mitigate any risks identified.

Data Protection and Record keeping

We may need to process or retain personal data about our employees in relation to this policy i.e. time recording, and payroll and we will process this data in accordance with the Data Protection Act, further information is provided in our HR and Employee Data Privacy Notice.

This Modern Slavery and Human Trafficking Statement is reviewed and audited on an annual basis.  Updated 19/09/2024.

This Modern Slavery and Human Trafficking Statement has been approved and authorised by: Cheryl Johnson, Sales & Marketing Director